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PAMS
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| Integrated Information Systems |
The Petroleum Accounting Management System (PAMS) is a totally integrated software solution for the Petroleum and Convenience Store Industry, encompassing the retail, wholesale, fuel oil, propane, cardlock, mobile fueling, and financial accounting necessities
of the industry.
PAMS has a modular, flexible design that enables the system to be tailored for a client’s particular industry focus. Each customer installs only the PAMS modules and optional subsystems that apply to his or her business. Additional modules can be easily activated
and integrated into the existing database as your business diversifies. Clients can also
use PAMS to maintain separate databases for a business that is divided into financially
distinct companies, yet retain the ability to produce consolidated reports and cross
company look-ups. The large range of processing and reporting options provided by
PAMS allows the system to be set up in different ways in order to produce the desired
end results. |
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| PAMS Modules |
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Financial Modules
A complete package of sophisticated financial accounting software allows you to link the home office with retail c-store, wholesale operations and home heating/propane in the field, providing a total solution of unsurpassed power and flexibility. The modular design of the system means that all financial modules share and use the same data. |
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Detailed vendor records |
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Optimizes payment strategies |
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Electronic import of vendor prices,invoices and manifests
from C-Store vendors/petroleum suppliers |
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Accounts Receivable |
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Manages receivable amounts and simplifies collection activities |
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Maintains extensive customer records |
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Allows user-defined aging categories, finance charges, memos and live
transaction processing posted to the general ledger |
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General Ledger |
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Heart of the integrated accounting capabilities |
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“Detail”-type general ledger |
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Receives data directly through journalized, controlled interfaces
from the other modules |
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Payroll |
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Manage employee pay, associated taxes and personnel records |
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Generates paychecks, W-2 forms, manages direct deposits, supports
magnetic media reporting |
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Automatically calculate taxes and user-defined withholding/
deduction items |
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Retail Modules
PAMS gives you control of your retail operation. This advanced soft-ware package will improve data collection and reporting, reduce daily reporting errors, eliminate redundant paperwork, reduce dependence upon individual managers and supervisors, provide timely fuel dispatching data, and improve customer satisfaction. |
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Projects fuel re-supply dates and amounts for each station/store |
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Monitors tank inventory,fuel sales,and other variables |
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Identifies the most economical
fuel dispatching solutions |
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Monitors supply points, hauler
fees, and delivery zones |
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C-Store Purchases/Price Book |
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Manages purchasing activities for a gas station/convenience store
home office |
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Allows separate price books for different store sites |
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Updates electronically from vendor sources |
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Maintains extensive vendor and purchase history information |
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Enables analysis of purchasing trends |
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Interfaces with Power*Store |
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Store/Station Sales |
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Handles daily sales, store inventory, fuel supplies, and customer services |
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Maintains detailed information for multiple stores |
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Tracks warehouse-to-store and store-to-store transfers |
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Interfaces with Power*Store |
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Wholesale Modules
The PAMS package integrates bulk terminal, wholesale marketing, data transmission interface, fuel supplier/tax reporting, card lock management, equipment maintenance, purchase orders, order entry, and inventory management programs into a comprehensive system linking home office and field functions into a single function. |
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Autofuel |
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Electronically polls and processes transaction data from card lock sites |
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Interfaces with numerous types of automated fueling equipment |
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Information on customer accounts,vehicles,and drivers |
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Tracks taxes by transaction,monitors inventory by site |
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Provides flexible customer discount options |
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Generates customer statements in a variety of formats |
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Tracks and controls activities at bulk fuel terminals |
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Electronically poll transaction data from auto-mated terminal equipment |
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Interfaces with the Petroleum Product Exchange (PETROEX) |
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Handles the many account types, such as pre-buy,exchange, and custody |
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Automatically generates the proper types of invoices, manifests, bills of lading,etc. |
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C-Store Purchases/Price Book |
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Manages bulk liquid fuel purchases |
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Purchasing fuel from a supplier and shipping it to a customer, company gas station, or bulk storage location |
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Accounts for the freight costs |
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Track and report the fuel taxes owed to local, state, and federal authorities |
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Order Entry/Inventory Control |
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Processes customer orders |
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Tracks warehouse inventory, both bulk liquid products and packaged items |
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Supports multiple order types, direct ship, direct bill, cash and credit memos |
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Variety of customer invoice and delivery ticket formats |
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Purchase Orders |
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Manages the purchase of all stock/non-stock items, lubricants, equipment/parts |
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Keep track of minimum inventory quantities, vendor discounts, restocking lead times, and other purchasing data |
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Generates automatic purchase orders |
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Integrates Order Entry and Accounts Payable modules to facilitate inventory control and cost tracking |
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Wholesale Marketing |
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Maximize profit margins and other benefits on fuel sales to wholesale customers |
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Maintains customer information, including quote history, account status, and miscellaneous notes |
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Integrates that data with up-to-date supplier cost information |
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Home Heating/Propane Modules
PAMS provides your business a comprehensive package of home heating and propane information services that automate both the home office and field operations. Operations, services and financial accounting are coordinated with degree day/fuel delivery,equipment maintenance and the order entry/inventory management system that will improve productivity and help you administer your resources more effectively |
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Handles heating oil, propane, diesel, and other fuels |
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Project customer fuel deliveries, Julian date or Degree day calculations |
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Generates invoices and delivery tickets |
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Maintains information on tanks, trucks, drivers, and deliveries |
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Interfaces with other modules for data on product sales, costs, prices,and taxes |
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Equipment Maintenance |
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Manages on-site equipment installation, maintenance tasks performed |
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Provides access to customer account information, service contracts, equipment types, and service history |
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Maintains technician records, tracks service calls, and generates work tickets |
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